Payroll
Voya PayCloud
Using the Voya PayCloud System: A step-by-step guide to updating payroll deferrals, processing contributions, and making payments to VRS Defined Contribution Plans.
- Access Voya's SponsorWeb system.
- Complete the User Access Request form.
- Review the Voya PayCloud Manual and VRS DCP Payroll Guide.
- Access other resources including Remittance Instructions ACH Credit and Wire and Using Forfeiture Money Guide.
Log into Voya PayCloud and download the Deferral Change Report to view any deferral elections from the previous month.
- Decentralized state employers, political subdivisions and school divisions that participate in VRS Defined Contribution Plans should retrieve the report at the beginning of every month and update deduction amounts within their respective payroll. For centralized state employers, Voya will provide DOA with a monthly deferral change report for elections made during the previous month.
Employers use Voya PayCloud to submit DCP contribution files to Voya.
- Learn more on the Training and Resources page.
Send payments to Voya Financial after withholding contributions.
- Refer to the Voya PayCloud Manual for information and instructions on the available funding options.
- Access other resources including Remittance Instructions ACH Credit and Wire and Using Forfeiture Money Guide.
Monitor each employee's total 457 plan contributions throughout the year, including those made to an employer-administered supplemental plan. If the IRS contribution limit is reached, stop all 457 contributions and employer match, if applicable.
2026 Deferred Compensation Plans Annual Contribution Limits:
- Age 49 and under = $24,500
- Age 50+ catch-up = Additional $8,000 (maximum contribution of $32,500)
- Super catch-up ages 60 to 63 = Additional $11,250 (maximum contribution of $35,750)
- Standard catch-up (not to exceed participant’s catch-up credit) = Up to an additional $24,500 (maximum contribution of $49,000)
Effective January 1, 2026, age-based catch-up contributions for participants whose FICA wages from the previous calendar year exceeded $150,000, (subject to annual cost-of-living adjustments), must be designated as Roth after-tax contributions. To learn more about this provision, read the Employer Secure 2.0 Section 603 Job Aid.
For employees who have exceeded the 457 limit refer to step 5.
- Monitor 401(a)(17) limits for Hybrid and Optional Retirement Plans.
Follow this guidance to identify and make member account corrections with Voya Financial.
Hybrid Retirement Plan (DC Component)
Optional Retirement Plans
457 Deferred Compensation Plan & Virginia Cash Match Plan